Copyright Processing at SFU

Copyright Services

Learning materials. Printed materials. Digital books. Interactive media.

Document Solutions provides production services for the University’s Custom Learning Materials, academic courseware, required reading materials and other SFU Bookstore materials. We can scan and arrange for educational copyright clearance on your custom learning materials or digital books to ensure conformance with legal requirements for your printed and online materials.

Your prepared course materials can be archived for future print reordering with a simple request using our online print management systems or distributed online via digital storefronts.

How do I order it?

  1. Collect the information you want to use.
  2. Create a clean, high quality copy of the information on letter-sized (8.5"x11") sheets of paper, ensuring at least a 1/4" margin space for binding purposes.
  3. Fill out the Order Form and Worksheet - available in FileMaker format, as an Excel workbook or PDF below.
  4. If this is a repeat package, you only need to fill out an Order Form - use the Web Re-order Form or download the Order Form below. Indicate the semester last used and make note of any changes.
  5. Ensure the package is ready to submit. Custom Courseware Checklist
  6. Send or bring all of these to the Custom Courseware Clerk located in the SFU Bookstore (Maggie Benston Centre) at the Burnaby campus. Be sure to include any special instructions or additional information.


If you have any inquiries or want to use Custom Learning Materials in your class, contact the Custom Courseware Clerk:

Copyright Information

For detailed information about Copyright for learning materials, please visit the SFU Copyright reference website at:

Order Forms and Worksheets (downloads)

If you have FileMaker:  Custom Courseware FileMaker

We use FileMaker to manage the Custom Courseware database, therefore this is our number one recommendation.

  • Save it to your hard drive with the title "hist-300d_ccware.fp5" substituting hist-300d with your course name-number.
  • Create and fill out the records as needed, then e-mail it as an attachment to us.

If you have Microsoft Office:  Custom Courseware Excel

Like FileMaker, this orkbook helps reduce the amount of duplication and provides a "living" record to track your previous orders in Excel format.

  • Save the workbook to your hard drive with the title "hist-300d_ccw.xls" substituting hist-300d with your course name-number.
  • Follow the directions provided in the workbook.

Portable Document Format (PDF):  Order Form pdf   Worksheet pdf

To download & print these forms, you'll need Adobe Acrobat® Reader®

  • Save these to your desktop.
  • Fill out by typing directly on them - you'll need Adobe Acrobat® version5.x to do this.
  • Or you can print and fill them out by hand, but we recommend you save copies for future semesters.

Custom Learning Materials Checklist

  • Order form filled out
  • Contact information given
  • Estimated enrollment
  • Title of courseware and course number
  • If you would like to proof your courseware please check the appropriate box.
  • Single sided, clean and clear copies of articles (no, or little black margin). Please do not staple articles.
    OR, books submitted to Document Solutions with pages marked off and work order from your department.
  • Articles in the order that you would like them to appear in the book. This should also be reflected in your copyright worksheets.
  • Copyright worksheets completely filled out. When searching for missing information please check the SFU library website or
    Please note, total number of pages for journal/ magazine articles not needed, and that publications prior to 1970 often do not have ISBNs.

Quick Guide to Basic Copyright Regulations

  • For courseware, you are allowed to use 15-20% of a trade book. If the book is a text book you are allowed only 5%. If you are unsure if your book is trade or text just submit the article(s) and the Courseware Clerk will check into it.
  • You may use one article from each journal/newspaper/magazine issue.
  • If you are using material from a website, please include the web address in your worksheets (there is usually a disclaimer or copyright symbol ©). Often the web material requires direct permissions, so it is vital that the address you downloaded from is included.
  • Material is public domain when the author has been dead over 50 years, and the source used for the courseware is the original, or was published before the author’s death. In other words, if you use something that an editor has re-published recently, in an anthology, for example, then it is considered copyrighted and does not fall under public domain.
  • For Canadian Copyright information please visit Access Copyright’s website: